Various procedures

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Please contact the Academic Affairs Office counter of your campus if you have any questions about the procedures in items 1. to 6. below.

1.Reissuance of student ID cards

Report to the Academic Affairs Office immediately if your Student ID Card is lost or damaged, or if the picture becomes unclear due to deterioration.

A Student ID Card will be reissued (reissuance fee: 2,000 yen*, 300yen for reissuance of student Commuter Pass Cerificate) within two days (excluding days on which offices are closed).

• *
  If the picture becomes unclear due to deterioration, the Student ID Card is replaced without charge.

2.Change of address procedures for students and guarantors

If your address or your guarantor is address changes, you must submit a change of address form at the Academic Affairs Office counter of your campus. Please be sure to bring the student Commuter Pass Certificate in the case of a change of address, regardless of whether there is a change in the commuting route or the nearest station.

3.Notification of Name and Guarantor Changes

If you or your guarantor's name changes, or if you change your guarantor, you must promptly submit a "Notice of change of Name/Guarantor" in the form prescribed by the University to the Academic Affairs Office counter of your campus. Please contact the office for details.

If you wish to continue using your maiden name after a legal name change, please first submit a Notification of Name Change, and then separately submit a Notification for Continued Use of Maiden Name.

The documents required for a student’s name change are as follows.

It is required that both your former and new names appear on a single certificate. The specific type of certificate that meets this requirement may differ depending on the municipality; please contact your local government office for details.

If your name has changed, your student ID card must also be updated to reflect your new name.

Further details will be provided when you submit the name change notification.

The documents required to change the (name) of the guarantor are as follows.

4.Leave of Absence, Withdrawal from School

If you wish to take a leave of absence or withdraw from the University, you must submit a Request for Leave of Absence or a Request for Withdrawal from School to the Academic Affairs Office at their campus during the designated period. Check the following documents for details.

5.Requested Repeat of Year

Undergraduate students who wish to apply for a requested repeat of year must submit a Request for Repeat of Year to the Academic Affairs Office at their campus during the designated period. Check the following documents for details.

6.Extended-term Graduation or Extended-term Completion

If you wish to apply for Extended-term Graduation or Extended-Term Completion, you must submit an application to the Academic Affairs Office at your campus during the designated period. Check the following documents for details.