4. Makeup Examination

• Required Supporting Documents

  Submit either a Hospitalization Plan or a medical certificate issued by a physician showing that the student was unable to come to campus on the examination date. The document must clearly state the specific reason the student was unable to attend campus, such as hospitalization, illness, or injury.

• Details
  1. 1
     A medical consultation on the date of absence is not required. However, the medical certificate must clearly state, under the physician's responsibility, that the student was ill or required medical treatment on the examination date. Examples include "requires medical treatment for [number] days" or "had a fever on [date]."
  2. 2
     If the original Hospitalization Plan or medical certificate is being used for another purpose, a copy may be submitted.
  3. 3
     As a general rule, medical certificates should be issued on paper. If a medical certificate is issued online by the medical institution, a printout made by the student is acceptable.
  4. 4
     Hospitalization Plans and medical certificates do not need to be submitted in a sealed envelope. Students must review the document before submission and confirm that the details, including dates and symptoms, are appropriate for a Makeup Examination application.
  5. 5
     If there are questions about the submitted Hospitalization Plan or medical certificate, the Academic Affairs Office may instruct the student to have the document reissued by the medical institution or may contact the medical institution directly.

This applies when the student is unable to attend campus due to a school infectious disease, as defined by the School Health and Safety Act of Japan, including influenza or measles.

• Required Supporting Documents

  Submit either of the following:
  ・a medical certificate issued by a medical institution stating the period of suspension from attendance and the date on which the student is permitted to return to school; or
  ・the University-prescribed Certificate of Permission to Return to School for School Infectious Diseases, completed and certified by a medical institution.

• Details
  1. 1
     Students are strongly encouraged to use the University-prescribed form, Certificate of Permission to Return to School for School Infectious Diseases. If a general medical certificate is submitted instead, the application may not be accepted if the information provided is insufficient. The form can be downloaded from RIKKYO PORTAL.
     • Download Various Application Forms (Academic Affairs-related forms) 
  2. 2
     Medical certificates often do not include sufficient information about the period of suspension from attendance or the date on which the student is permitted to return to school. Students must explain these requirements clearly to the medical institution when requesting the certificate. If the required information is insufficient, the application will not be accepted.
  3. 3
     If the student visits different medical institutions at the onset of the illness and at recovery, the medical institution visited at recovery may not be able to certify the entire period of suspension from attendance. In that case, the student must obtain a medical certificate from the medical institution visited at onset that states the date of onset. The period of suspension from attendance may then be verified by submitting both the certificate issued at onset and the certificate issued by the medical institution visited at recovery, which must state the date of recovery and the date on which the student is permitted to return to school.
  4. 4
     Documents supporting absence due to school infectious diseases other than influenza or COVID-19 must be issued on or after the end of the recovery period.
  5. 5
     Any Written Examination taken during a period of suspension from attendance will be void.
  6. 6
     Certificates of Permission to Return to School for School Infectious Diseases and medical certificates do not need to be submitted in sealed envelopes. Students must review the documents before submission and confirm that the information, including the period of illness and the date on which the student is permitted to return to school, is appropriate for a Makeup Examination application.
  7. 7
     If the original medical certificate or Certificate of Permission to Return to School for School Infectious Diseases is required for another purpose, a photocopy may be submitted.
  8. 8
     As a general rule, medical certificates and Certificates of Permission to Return to School for School Infectious Diseases should be issued on paper. If a certificate is issued online by a medical institution, a printout made by the student is acceptable.

Limited to the death of a guarantor, spouse, or a blood relative or relative by marriage within the third degree of kinship. Memorial services are not eligible. Reasonable travel time required to attend the funeral may also be considered.

• Required Supporting Documents
• ・A Statement of Circumstances prepared by the student
  ・Documentation verifying the facts (e.g., death certificate, funeral acknowledgment card)
• Details
  1. 1
     The Statement of Circumstances must clearly describe the student's relationship to the deceased.
  2. 2
     The Statement of Circumstances must include the funeral schedule, the date of preparation, the Student ID Number, and the student's handwritten signature. The body of the statement may be prepared electronically.
  3. 3
     If the application includes travel days, the Statement of Circumstances must explain the travel dates, travel times, and means of transportation to demonstrate that the travel was reasonable.
  4. 4
     Travel not directly related to the funeral (for example, arriving several days early for personal reasons) may not be approved.
  5. 5
     Blood relatives and relatives by marriage within the third degree of kinship include the following:
     Blood relatives: parents, children, grandparents, siblings, grandchildren, great-grandparents, aunts, uncles, nieces, nephews, and great-grandchildren.
     Relatives by marriage: spouse's parents, spouse's children, child's spouse, spouse's grandparents, spouse's siblings, sibling's spouse, spouse's grandchildren, grandchild's spouse, spouse's great-grandparents, spouse's aunts and uncles, spouse's nieces and nephews, aunt's or uncle's spouse, niece's or nephew's spouse, and comparable relatives within the third degree of kinship.
  6. 6
     If the original supporting document is required for another purpose, a copy may be submitted.
  7. 7
     Supporting documents should, as a general rule, be paper documents. Printouts of documents issued online are also acceptable.

• Required Supporting Documents

  Certificate of Transportation Delay issued by the transportation provider.

• Details
  1. 1
     The student must write the Student ID Number, name, examination date, examination period, and course name on the back of the certificate.
  2. 2
      "Transportation" refers to trains, public buses, and airplanes.

This category includes:

1. i
   involvement in an incident or accident that prevented attendance on the examination date;
2. ii
   police questioning or lifesaving activities resulting from an incident or accident; or
3. iii
   inability to come to campus because of damage to the student's residence, evacuation, or restoration work following a natural disaster, fire, or similar event.

• Required Supporting Documents

  ・A Statement of Circumstances prepared by the student; and
  ・Documentation verifying the objective facts, issued by a public authority, medical institution, insurance company, transportation provider, or other appropriate organization.

• Details
  1. 1
     The Statement of Circumstances must explain the event in detail, including a timeline, and clearly explain why the student was unable to take the examination.
  2. 2
     1. The Statement of Circumstances must include the date of preparation, the Student ID Number, and the student's handwritten signature. The body of the statement may be prepared electronically.
  3. 3
     Copies of supporting documents are acceptable if the originals are required for another purpose.
  4. 4
     Supporting documents should, as a general rule, be paper documents. Printouts of documents issued online are also acceptable.
  5. 5
     1. If obtaining the supporting documents will take time, students must notify the Academic Affairs Office when submitting the application, specifying:
        ・the organization issuing the document;
        ・the document requested; and
        ・the expected date of issuance.

If the required documents are not submitted by the deadline specified by the University, the application will not be accepted.

• Required Supporting Documents

  Certificate of Practicum/Experience Period

• Details

  The certificate must be issued by the Certification Courses Office.

Where the examination schedule cannot be changed, including reasonable travel time and days required for the examination.
Limited to interviews or written examinations for which the examination schedule cannot reasonably be changed.

* Internships, company information sessions, seminars, and alumni visits are not eligible.

• Required Supporting Documents

  A certificate issued by the organization conducting the employment selection process, showing the location, date, and time of the examination and bearing the organization's official seal.

• Details
  1. 1
     If the official certificate cannot be issued by the application deadline, students must submit temporary evidence (such as an email from the employer) and notify the Academic Affairs Office when the official certificate is expected to be issued.
  2. 2
     If the organization cannot provide an official seal, students must report this when applying. The Academic Affairs Office may contact the organization directly, so the recruiter's contact information must also be provided.
  3. 3
     Reasonable travel time and travel days are eligible. Travel that is not considered reasonable will not be approved. Students may submit a Statement of Circumstances explaining the travel schedule.
  4. 4
     The Statement of Circumstances must include the date of preparation, the Student ID Number, and the student's handwritten signature. The body of the statement may be prepared electronically.

This includes entrance examinations for Rikkyo University's graduate schools.

• Required Supporting Documents
• A copy of the examination admission ticket.

Eligible activities include:

1. i
   participation in or accompanying athletic competitions or official training as a member of a Japanese national team selected by a member organization of the Japanese Olympic Committee (JOC) or Japan Paralympic Committee (JPC), including reasonable travel;
2. ii
   activities approved by the University as equivalent to participation as a Japanese national team member; or
3. iii
   participation as a representative of another country or a region equivalent to a country.

• Required Supporting Documents

  Documentation issued by the dispatching organization confirming selection as a national representative. If that documentation alone is insufficient, a Statement of Circumstances will also be required.

• Details
  1. 1
     Students applying under categories (ii) or (iii) must consult the Academic Affairs Office before the start of the Regular Examination Period to confirm eligibility.
  2. 2
     Any Statement of Circumstances must include the date of preparation, the Student ID Number, and the student's handwritten signature. The body of the statement may be prepared electronically.
  3. 3
     Copies of supporting documents are acceptable if the originals are required for another purpose.
  4. 4

     Supporting documents should, as a general rule, be paper documents. Printouts of documents issued online by the dispatching organization are also acceptable.

This applies when a student is required to appear in court for a jury selection procedure or for a public trial after being selected as a juror.

• Required Supporting Documents
• ・For appearance in court for jury selection: the Notice of Selection Procedure Date (Summons) issued by the court, certifying the date of appearance.
  ・For jury service: the Certificate issued by the court, certifying the period of service as a juror.

This applies only when the University temporarily adds eligible grounds other than those listed in items 1 through 10 above.

• Required Supporting Documents

  If any additional grounds apply, the details and required supporting documents will be announced in the Revision History of the Examination Information Announcement.